Why Checklists Matter
In the chaos of running a gym, things get missed. A forgotten cleaning task today becomes a member complaint tomorrow.
Checklists ensure consistency, accountability, and quality - every single day.
Pre-Opening Checklist (Before 6 AM)
Facility Check
- Lights and AC working
- Music system on
- Water dispenser filled
- Washrooms clean and stocked
- Changing rooms tidy
- Steam/sauna ready
Equipment Check
- All machines powered on
- Treadmills lubricated (weekly)
- Free weights organized
- Broken equipment tagged/reported
- Mats cleaned and placed
Front Desk Setup
- Computer/tablet on
- Attendance system ready
- Cash drawer verified
- Enquiry forms stocked
- Staff attendance marked
Morning Peak Hours (6-10 AM)
Every 30 Minutes
- Floor patrol (equipment check)
- Washroom check
- Water station check
- Music/AC check
Staff Tasks
- Greet every member by name
- Assist with exercises when needed
- Track new enquiries
- Process check-ins promptly
Mid-Day (10 AM - 4 PM)
Maintenance Window
- Deep cleaning (washrooms, showers)
- Equipment maintenance
- Inventory check (towels, water, supplements)
- Expired member follow-ups
- Lead follow-up calls
Admin Tasks
- Payment collections
- Report generation
- Social media posting
- Vendor coordination
Evening Peak (4-9 PM)
Pre-Peak Prep (3:30 PM)
- All equipment functional
- Extra towels stocked
- AC adjusted for crowd
- Staff briefing
During Peak
- Front desk always manned
- Floor supervision continuous
- Enquiry handling prioritized
- Trainer availability confirmed
Closing Checklist (After Last Member)
Facility Shutdown
- All equipment powered off
- AC switched off
- Lights off (except security)
- Music system off
- Doors and windows secured
Cleaning
- Equipment wiped down
- Floors mopped
- Washrooms final clean
- Trash disposed
- Supplies restocked
Security
- CCTV recording verified
- Valuables secured
- Alarm system activated
- Lock all entry points
Admin Closure
- Cash counted and deposited
- Daily report submitted
- Next day prep noted
- Staff handover completed
Weekly Tasks
Monday
- Team meeting
- Week planning
- Member feedback review
Wednesday
- Deep equipment clean
- Inventory audit
- Social media content plan
Friday
- Week review
- Performance analysis
- Next week scheduling
Saturday
- Community event/class
- Member engagement activity
Monthly Tasks
- Equipment maintenance (professional)
- Staff training session
- Member satisfaction survey
- Financial review
- Marketing campaign review
- Competitor analysis
Accountability System
Daily Sign-offs Each task should have:
- Person responsible
- Time completed
- Signature/verification
Digital Tracking Use software like WTF OS to:
- Assign tasks automatically
- Track completion
- Generate reports
- Identify gaps
The WTF Powered Difference
With WTF Powered, your checklist is:
- Digitized and automated
- Assigned to specific staff
- Tracked in real-time
- Reported to you daily
Never worry about what's happening at your gym when you're not there.
Conclusion
A checklist is only as good as its execution. Create accountability, track religiously, and maintain consistency.
Download our complete printable checklist or get it automated with WTF Powered.